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Pavilion Usage and Priorities

The Weingart Pavilion is a space dedicated to campus and community connection, collaboration, and exchange. The space is reserved on a first-come, first-served basis (see Reservations below for details). To both honor the original intent of this space and to manage the demand for using this space, the following framework will be used when two or more reservations for the same day and time are submitted simultaneously:

First Priority

Priority is given to events that foster connection and welcome participation (and/or observation) by students and/or faculty and staff, and members of the community at large. This would include uses such as open meetings, open social gatherings, dialogues, talks, and workshops.

Second Priority

With a secondary goal to serve as a teaching, learning, and meeting space, community members and ¹û¶³ÊÓƵ College students, faculty, and staff may reserve the space for business meetings, educational workshops or presentations, and other similar events without the primary intent to foster connection between students and members of the community at large.

Third Priority

Realizing the location of this space will be appealing to many, during non-academic terms, the pavilion may be reserved for private use for a fee. Personal events such as a private reception or related gathering would fall into this category.

Events may not create any hazard or impose undue hardship for Renfrow Hall residents or surrounding neighbors. ¹û¶³ÊÓƵ College reserves the right to decline an event proposal if it is not consistent with the Weingart Pavilion’s mission and purpose. Prohibited uses include partisan political events such as candidate campaign rallies and fundraisers. However, the Weingart Pavilion may be used for debates, educational/informational forums, panels, discussions, or roundtables which may include candidates for elective office, or appearances by candidates for elective office in a non-partisan presentation, consistent with the educational mission of ¹û¶³ÊÓƵ College. All announced candidates for public office may give talks at other locations on campus following ¹û¶³ÊÓƵ's Rules for Political Activity on Campus.

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Features, Floor Plans, and Capacity

The Weingart Pavilion is designed with abundant natural light and an indoor garden as a year-round complement to .

• Seating capacity = 35 (up to 50-60)
• Seating capacity no tables = 75
• Standing capacity = 90
• Audio Visual features include digital displays and projection capacity, hearing loop, ceiling speakers & microphones
• A catering kitchenette includes efficiency sink and serving space
• Floor plan: While the standard furniture arrangement will accommodate most needs, the space can be adapted to facilitate events with a u-shape design or a lecture style event upon request. 

Catering

To further foster community connections, ¹û¶³ÊÓƵ College encourages the use of local restaurants for events hosted in the Weingart Pavilion. Check out the dining and local foods guide for options. Users may also select ¹û¶³ÊÓƵ College Catering.

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Hours and Availability

The Weingart Pavilion will be open by reservation between 9 a.m. and 6:30 p.m., 7 days per week. The Weingart Pavilion will also be open to student groups by reservation between the hours of 7 p.m. and 10 p.m. through the 25Live reservation system. When not being utilized for a reserved use, the pavilion is open for quiet uses on a drop-in basis. Access limited to those with p-cards after 7 p.m. (until 12 a.m. midnight). Technology and hospitality will not be available during drop-in hours. 

As a shared campus and community space, the Weingart Pavilion maintains regular hours throughout the year. 

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Location and Parking

Anchoring the southeast corner of Renfrow Hall at 1033 Broad Street just south of 6th Avenue, the Weingart Pavilion is easily accessible from the heart of downtown and the central campus. Visitors may utilize downtown street parking or ¹û¶³ÊÓƵ College visitor parking just to the north of 6th Avenue. All parking options in town and on campus are free of charge. 

¹û¶³ÊÓƵ College Shuttle

The ¹û¶³ÊÓƵ College Local Shuttle operates year round with stops on campus, and in town. The ¹û¶³ÊÓƵ College shuttle is free for all students, faculty, and staff with a College ID. Please check the shuttle schedule as times are subject to change. 

Accessibility and Accommodations

The Weingart Pavilion has a variety of accessibility features including an accessible entrance, restrooms, and hearing loop system. Additional accommodations can be arranged by request.

Requesting Accommodations

¹û¶³ÊÓƵ College welcomes the participation of people with disabilities and assists with accommodations for people with disabilities as guests of the College. If you need an accommodation to attend an event that is open to the public, contact either the department sponsoring the event or the Office of Safety and Security (641-269-4600), and they will assist you with the accommodation that you need. Examples of requests include:

• wheelchair seating availability
• sign language interpreters — This service needs at least two weeks of lead time.
• text in an alternative format

For many of these accommodations, the College is utilizing the services of outside contractors and therefore requests must be submitted at least five business days prior to the event. Please submit any requests as soon as possible to ensure that they can be carried out as needed. If the request is not submitted in enough time to fulfill the request, you will be notified that the accommodation cannot be made. Event sponsors will be responsible for any additional costs associated with accommodations requiring the use of outside contractors.

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Reservations

• Are you a community user? Local community members should contact Donnette Ellis, ¹û¶³ÊÓƵ College Community Relations Coordinator, 641-269-3900, for reservations.
• Are you a campus user? Students, faculty, and staff may reserve the Weingart Pavilion via 25Live or by contacting Event Coordination & Scheduling, 641-269-3178.

See the pavilion floorplan for layout information 

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User Expectations and Violations

Guests and users of the Weingart Pavilion should restore the space to its original set-up and should discard any trash or leftover food at the conclusion of the event.  Failure to do so may result in the following:

Minor Violations

Failure to clean up and restore the space to order may result in a notification letter from ¹û¶³ÊÓƵ College Event Coordination and Scheduling. Consequences of violations may range from a letter of warning, a mandatory meeting, or the charge of a fine based on the specific nature of the violation.

Major violations

Harm to individual(s), or damaged, stolen or missing property will result in a referral to Campus Safety and/or local authorities. Failure to cooperate in cases of violation may lead to suspension of reservation privileges.

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